Purchasing Executive (Temporary)
Motul VIETNAM
Job Description
Key Responsibilities
• Operational Purchasing Support:
o Assist in the implementation of purchasing strategies to optimize the procurement process and achieve cost savings.
o Support the end-to-end purchasing process, including sourcing, supplier selection, purchase order creation, and delivery tracking.
o Coordinate with internal departments, such as production planning, and quality control, to ensure timely and accurate procurement of materials and services.
o Assist in monitoring and analyzing supplier performance, identifying areas for improvement, and supporting corrective actions.
• SAP / PIR Management Support:
o Support Purchase Info Record (PIR) creation, update, and maintenance in SAP system.
o Ensure pricing, lead time, MOQ, and vendor information in SAP are updated accurately and timely.
o Coordinate with related departments for approval workflow and master data accuracy.
o Maintain procurement-related data and ensure system accuracy.
• Sourcing and Procurement Coordination:
o Assist in supplier sourcing, quotation collection, and supplier communication.
o Support the preparation of requests for quotations (RFQs) and basic quotation comparison.
o Create and process purchase orders, ensuring accuracy and compliance with company policies.
o Track orders, monitor delivery status, and resolve any purchasing-related issues or delays.
• Planning and Cross-functional Coordination:
o Coordinate closely with Supply Planning team regarding material requirements, delivery priorities, and urgent demand changes.
o Support expediting activities for urgent materials to minimize supply disruption.
o Coordinate with Warehouse, QA, Finance, and related departments to support procurement activities.
• Vendor Management:
o Assist in building and maintaining strong relationships with suppliers, serving as a point of contact for purchasing-related matters.
o Support the evaluation of supplier performance, track key performance indicators (KPIs), and assist in supplier performance reviews.
o Maintain accurate and up-to-date supplier information, contracts, and purchasing records.
• Compliance and Reporting:
o Ensure compliance with company purchasing policies, procedures, and ethical standards.
o Maintain accurate and up-to-date purchasing records, including purchase orders, contracts, and supplier documentation.
o Assist in the preparation of purchasing reports, providing data and insights on purchasing activities and performance.
o Stay updated on industry trends, market conditions, and changes in regulations that may affect purchasing operations.
Qualifications
• Bachelor in business administration, Supply Chain Management, or a related field is preferred.
• Minimum of 1-3 years of experience in purchasing or procurement, preferably in the lubricant oil, chemical, or related industry.
• Basic knowledge of procurement operations, sourcing process, supplier coordination, and purchasing workflow. Familiarity with supplier relationship management and procurement processes.
• Good analytical, problem-solving, and decision-making abilities.
• Experience in SAP purchasing module and Purchase Info Record (PIR) maintenance is preferred. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong communication, interpersonal, and organizational skills.
• Ability to work effectively in a fast-paced, dynamic environment and manage multiple priorities.
Preferred Qualifications
• Certification in purchasing or supply chain management (e.g., CPSM, CIPS) is a plus.
• Knowledge of lubricant oil products, raw materials, and industry standards.
• Familiarity with international trade regulations and import/export procedures.
• Experience with e-procurement systems and tools.
• Experience with ERP systems and procurement tracking tools.
• Experience supporting operational procurement activities in manufacturing environment is an advantage.