Personal Assistant to HGSS Director

Your role & responsibilities

• coordinating the calendar/agenda by planning/confirming appointments with both internal and external parties
• managing meeting logistics, including agenda distribution, facilities, food & beverages, video-conference settlement, and travel arrangements (including governance meetings)
• preparing meetings documentation and when relevant take the meeting’s minutes/follow-up on the planned actions (including governance meetings)
• managing travel and accommodation arrangements for the Superior
• cooperation with the Management Team and key stakeholders across the organization to ensure effective communication
• screening and handling mail, e-mails and incoming calls to appropriate party promptly and efficiently
• collecting and/or (independently) supplement relevant information needed for adequate handling of communications
• processing various forms of correspondence; prepare background documents and outgoing mail as necessary
• general administration tasks/ad hoc requests and any other task assigned within the scope of functional responsibilities.

Your skills & qualifications

You Are a Good Candidate If You

• have excellent written and verbal English
• are well organized and able to work under time pressure
• have solid command of MS Excel and PowerPoint
• have excellent communication and presentation skills.
  

You Are a Perfect Match If You Also Have

• required experience in supporting senior leaders in agenda management, travel, internal events organisation, office management.