Finance and Administration Officer

Key Responsibilities:

Financial Duties (70%):

• Client Invoicing: Prepare and issue invoices to clients in a timely and accurate manner.

• Supplier Invoice Collection: Collect and organize invoices from suppliers for financial processing.

• Bank Payment Processing: Prepare bank payment orders and execute transfers for business payments and employee salaries; Manage USB security token for secure transactions.

• Bank Payment Recordkeeping: Register and maintain accurate records of bank payment transactions.

• Bank Receipt Queries: Respond to inquiries from customer service or sales teams regarding bank receipt statuses.

• Liaison with Banks and Tax Authorities: Communicate with local banks and tax bureaus to address financial and compliance matters.

Administrative Duties(30%):

• Office Supplies Procurement: Procure essential office items, including drinking water, computers, stationery, and other supplies; Maintain supplier relationships and manage petty cash for procurement needs.

• Team-Building Activities: Support manager to plan and coordinate team-building events to foster employee engagement and collaboration.

• Administrative Reimbursements and Payment Requests: Process daily reimbursement requests and payment applications; Track pending payments and follow up on their status.

• Contract Management: Manage administrative contracts, including renewals and archiving for rent, utilities, internet, and phone services; Safeguard original contract documents and maintain supplier contact information and account details.

• Reception and Guidance: Welcome and guide visitor/interviewees/new joiner, ensuring a professional and organized experience; Support on onboarding and offboarding processes.

• Business License Custody: Securely store and manage the company’s original business license.

• Fixed Assets Inventory: Conduct regular inventory of fixed assets and maintain accurate records; Facilitate handover registration for asset-related documentation.

• Access Control Management: Manage door access passwords and permissions, ensuring secure and accurate account transitions.

• Attendance System Management: Register new employees’ facial data in the attendance system and manage related accounts and operations.

Yêu cầu công việc

• at least 5 years of financial work experience, possess a certain understanding of local financial and tax policies.

• Ability to solve problems independently and exercise independent judgment, while maintaining financial independence

• Highly efficient in work execution and no procrastination

• Proficiency in both of Chinese and English.

• Good organizational and multitasking skills with attention to detail.

• Proficiency in managing administrative and financial documentation.

• Familiarity with supplier coordination, contract management, and financial processes.

• Excellent communication skills for internal and external stakeholder interactions.

• Ability to handle sensitive information, such as business licenses and financial accounts, with discretion.