Document Controller (Nhân Viên Quản Lý Hồ Sơ Dự Án Xây Dựng - Bất Động Sản)

The Document Controller is responsible for managing and maintaining the entire document control system for the project. This includes receiving, tracking, distributing, and archiving project documents related to design, construction, legal matters, cost control, progress reporting, and correspondence. The role ensures that all documents are handled in accordance with construction procedures, approval workflows, and the project's document hierarchy

Key Responsibilities:

The Document Controller is responsible for managing and maintaining the entire document control system for the project. This includes receiving, tracking, distributing, and archiving project documents related to design, construction, legal matters, cost control, progress reporting, and correspondence. The role ensures that all documents are handled in accordance with construction procedures, approval workflows, and the project's document hierarchy

• Set up and maintain an efficient document control system for all project documentation (electronic and hard copies).

o Manage incoming and outgoing documents including:

o Design and construction drawings

o Contracts, permits, and legal documents

o Progress reports and meeting minutes

o Cost-related files and BOQs

o Correspondences among stakeholders

• Ensure documents are properly numbered, coded, and filed according to project standards.

• Maintain version control and ensure only the latest approved documents are are distributed

• Track submission and approval status of documents and drawings

• Coordinate with consultants, contractors, and PMs to ensure timely document handling

• Support the Project Managers and team members by providing documents and information as required.

• Assist in ensuring all documents follow the project’s procedures, workflows, and document hierarchy.

• Generate document control logs and reports (weekly/monthly).

• Help enforce confidentiality, access control, and integrity of critical documents

Yêu cầu công việc

Must-have Requirements

- College diploma or bachelor’s degree in Construction Management, Engineering, Administration, or a related field

- At least 2–3 years of experience in document control or document management, preferably in a Construction Project or Real estate project

- Ability to use English in the workplace

- Willing to work full-time at the project site in Hung Yen Province

Preferred Qualifications

- Proficient in Microsoft Word, Excel, and PDF tools

- Detail-oriented, well-organized, and reliable

- Good understanding of document workflows, approval processes, and communication protocols in project environments